Fee Management Software in Pakistan

1. Dashboard

• Display total students, fee collected, pending dues, and monthly income.
• Show recent transactions and notifications.
• Display charts and reports.

2.User Login & Authentication

• Allow secure login for Admin, Accountant, Teacher, Student, and Parent.
• Role-based access control.
• Password reset and change password option.
• Secure logout functionality.

3. Student Management

• Add, edit, update, and delete student records.
• Search students by ID, name, class, or section.
• Assign students to classes and sections.
• Store student personal and guardian information.

4. Class & Section Management

• Create, edit, and delete classes.
• Create and manage sections.
• Assign class teachers.
• Set class-wise fee structures.

5. Fee Structure Management

• Create different fee categories (Admission Fee, Tuition Fee, Exam Fee, Transport Fee, Library Fee, Fine, etc.).
• Define monthly, quarterly, or yearly fee plans.
• Apply discounts and scholarships.
• Set due dates and late fee rules.

6. Fee Collection

• Collect student fees.
• Record full or partial payments.
• Support multiple payment methods (Cash, Bank Transfer, Card, Online Payment).
• Generate payment receipts automatically.
• Print or download receipts.

7. Fee Payment History

• Maintain complete payment records.
• View transaction history by student.
• Search payments by date, student, or receipt number.
• Print payment history.

8.Fine Management

• Automatically calculate late payment fines.
• Configure fine amount or percentage.
• Add or waive fines manually.

9.Discount & Scholarship Management

• Assign discounts to individual students.
• Apply scholarships.
• Track concession records.

10. Expense Management

• Record school expenses.
• Categorize expenses.
• Generate expense reports.
• Edit and delete expense entries.

11. Income Management

• Track fee collections.
• Record additional income sources.
• Generate income reports.

12. Reports

• Daily fee collection report.
• Monthly and yearly income report.
• Outstanding fee report.
• Student payment report.
• Class-wise fee report.
• Expense report.
• Profit and loss summary.

13. Notifications

• Send fee reminders before due dates.
• Notify students and parents about successful payments.
• Send overdue payment alerts.
• Display system notifications.

14. Receipt Management

• Generate unique receipt numbers.
• Print receipts.
• Download receipts in PDF format.
• Reprint old receipts.

15. User Management

• Create user accounts.
• Assign user roles and permissions.
• Activate or deactivate user accounts.
• Manage passwords.

16. Search & Filter

• Search students by ID or name.
• Filter fee records by class, section, month, or payment status.
• Search receipts and transactions.

17. Backup & Restore

• Create database backups.
• Restore previous backups.
• Schedule automatic backups.

18. Audit Log

• Record user activities.
• Track login history.
• Maintain transaction logs.

19. Profile Management

• Update user profile information.
• Change password.
• Upload profile picture

20. System Settings

• Configure school information.
• Set academic session.
• Configure currency and payment settings.
• Customize receipt format.
• Manage system preferences.

21. Security

• Encrypt sensitive data.
• Validate user inputs.
• Protect against unauthorized access.
• Maintain secure user sessions.

22. Logout

• Allow users to securely log out.
• Automatically end inactive sessions after a specified time.